MasterView Creating and Managing Effective PowerPoint Presentations for International Audiences ______________________________________________________________ MasterView International by IKONOS New Media October 15th, 2001 Issue #5 Executive Editor: Simone Luchini Editor-in-Chief: Luigi Canali de Rossi _______________________________________________________________ This issue's theme: "SHARING YOUR PRESENTATION WITH COLLEAGUES FOR REVIEW AND FEEDBACK" + Mini-Survey on preferred presentations and e-mail tools
==============================================================
Welcome back again, my dear readers of MasterView.
We're back to business with a new, interesting issue, that has
been customized and tailored according to some typical problems
and questions that I usually receive from the participants to
my courses.
Many people don't work alone, on their own, but in team with a
lot of colleagues with whom they usually share and discuss
their presentations. Not only they review and rehearse their
jobs with colleagues, but most of the times they also work
together on the same presentation.
In this issue you will see what features you can take advantage
of to share your presentation files with friends and
colleagues, in order to have their advice and feedback.
You will discover first the built-in reviewing capabilities of
PowerPoint, which, while not on a pair with the ones found in
Microsoft Word, can still provide great help. Nonetheless, if
you prefer to use Word to do your reviewing workflow, I will
tell you what to do to export a PowerPoint presentation into a
.doc document.
After this topic, the focus will be on a cool feature for
networked computers (like most of you have in your working
environment). With PowerPoint, is possible to run your show on
your colleagues' computers without requiring them to leave
their office. This is a handy way of having their feedback
while saving their time and effort.
Another way of sharing a presentation for feedback is to
utilize paper printouts. And since most of you have also the
need, for different reasons, to print entire presentations,
handouts, outlines or speakers note, I will also tell you some
tricks about presentation printing.
What else may you need to know when you deliver your
presentation file to someone else? Are you concerned at all
about plagiarism or about others taking your good work as a
template for theirs? Well, the article will tell you all you
have to know and all you can do in PowerPoint to be sure that
your presentation file will be protected from smart cloners.
Finally, I provide you with some unique pointers to useful
online sharing and collaboration services which may further
help you in this direction.
I hope you will soon put these instructions in practice, and
positively surprise your colleagues with the proof of heavily
acquired know-how and skills.
Moreover, I will be collecting some specific data regarding
the use, the application and the preferences you may have. I
would be sharing these data with all of you but I would be
reserving specific details of my survey only to those who will
directly respond to my mini-survey questions. The benefits of
this is to gather more information about your preferences and
needs/requirements so that I can better customize my further
researches and reports.
I will provide you with some questions and some answers. Just
click on the answer you prefer. If you are using Microsoft
Outlook a new email window will automatically open with the
Destination and Subject fields already filled in for you. Only
need to click "Send" and I get your answer. With different
email programs, this option may not work, so in that case I
kindly ask you to send me an email where you manually type the
answers in the body of the message.
Question 1:
If you use Microsoft PowerPoint for your presentations, which
of the following versions do you currently use?
a) PowerPoint 4
simone.luchini#ikonosnewmedia.com?subject=PPT_4
b) PowerPoint 97/98
simone.luchini#ikonosnewmedia.com?subject=PPT_97/98
c) PowerPoint 2000
simone.luchini#ikonosnewmedia.com?subject=PPT_2000
d) PowerPoint 2002/XP
simone.luchini#ikonosnewmedia.com?subject=PPT_XP
Question 2:
Do you have a Windows or a Macintosh version of PowerPoint?
a) Windows
simone.luchini#ikonosnewmedia.com?subject=Windows
b) Macintosh
simone.luchini#ikonosnewmedia.com?subject=Macintosh
Question 3:
If you are not a PowerPoint user, I am still interested in
hearing from you. Please select among the following
presentation tools the one you are using:
a) Corel Presentation
simone.luchini#ikonosnewmedia.com?subject=Corel
b) Real Presentation
simone.luchini#ikonosnewmedia.com?subject=Real
c) Other (please specify)
simone.luchini#ikonosnewmedia.com?subject=Other_specify
Question 4:
Which is your present email program?
a) Microsoft Outlook
simone.luchini#ikonosnewmedia.com?subject=Outlook
b) Microsoft Outlook Express
simone.luchini#ikonosnewmedia.com?subject=Express
c) Netscape Mail
simone.luchini#ikonosnewmedia.com?subject=Netscape
d) Eudora
simone.luchini#ikonosnewmedia.com?subject=Eudora
e) Lotus Notes
simone.luchini#ikonosnewmedia.com?subject=Lotus
f) Pegasus
simone.luchini#ikonosnewmedia.com?subject=Pegasus
g) Other (please specify)
simone.luchini#ikonosnewmedia.com?subject=Other_specify
Thanks for your time, and let's now start with this
issue's topic!
Simone Luchini
Presentation Specialist, Trainer
MasterView Executive Editor
IKONOS New Media
==============================================================
1) *HOW CAN I KEEP TRACK OF THE CHANGES I MAKE IN POWERPOINT?*
==============================================================
A. Learn how to use the PowerPoint Reviewing toolbar
Have you ever experienced the need to share your presentation
with a colleague in order to have his/her feedback?
Unfortunately, PowerPoint 97 and 2000 are different from Word.
In Word, you can select an option that will let you track all
the changes are made on a document by highlighting them in
different colors. Then you can decide whether to accept or
reject those changes.
The new version of PowerPoint 2002 (included in the new Office
XP) has been upgraded and has a similar tool. But not our old
97/2000 version. In this case, the only help you can get from
the program itself is the use of the "Reviewing" toolbar.
Here's what you need to know:
1) With PowerPoint open, click on "View" >> "Toolbars", and
select (by clicking on it) "Reviewing toolbar"
2) A short 7-icon toolbar will pop up (to hide it again, do the
opposite - "View" >> "Toolbars" and uncheck "Reviewing"
3) The icon that you will use the most will be the first one,
"Insert Comment". If you click it, a yellow Post-it-like note
will be added onto your slide
4) Type your comment, changes, revisions, and click outside of
it once you are finished with your text
5) You can now share your presentation with colleagues, asking
them to add new comments, or delete the existing ones.
* To delete a comment, select the comment by clicking on it and
click on the 5th icon from left ("Delete comment") in the
Reviewing toolbar
* Ensure you have the second icon from left on the Reviewing
toolbar selected to "Show comments" and not to "Hide comments"
*If this option is set on "Show comments", the comment will
appear also when you run your show in Slide Show view, so you
want to either delete all the comments or hide them before
showing your presentation to the audience!
------------------------------------------
B. See how you can use Microsoft Word to track your changes
in the PowerPoint Outline
There's another trick you can use to let others review and
comment your presentation draft. You can export the
presentation as an outline, and use Word instead to track the
changes other people make to your document.
Let's see what you have to do:
1) Open your presentation
2) Go to "File" >> "Send to..." and choose "Microsoft Word..."
3) You will get a "Write-up" window where you can select what
format you want to convert the presentation in:
Notes next to slides
Blank lines next to slides
Notes below slides
Blank lines below slides
Outline only
4) Choose the last one, "Outline only" (but also the other
options will do the job; by using those others the graphics
will be included in the Word document - thus increasing its
size)
5) As soon as you select the "Outline only" option and click
"OK",
Word will open up displaying the outline of your presentation
6) You only need to save it on your hard drive (by default
Office saves it into the Temp folder, but you have to find a
proper folder location, like My Documents) and make it
available through the network or by email to your colleagues
and peers.
The presentation outline will have a "RTF - Rich Format Text"
extension).
Re-import the final version of your presentation content into
PowerPoint. You can choose any of the following solutions:
a) Copy and paste the text you have changed from the Word
document to the PowerPoint one, slide by slide
b) In Word, go to "File" >> "Send to..." and choose "Microsoft
PowerPoint". This will open a new presentation file with the
same name as your Word file. It will be a presentation without
any graphic, to which you will be able to apply any ready-made
template you had selected. You will also need to copy and paste
graphics and visuals you had used in your original file.
c) Open your old presentation, select the first slide and click
on "Insert" >> "Slides form outline..." You will be asked to
browse for the file you want to insert, and you will choose
your Word document.
Once you insert this new outline, it will be formatted as the
old presentation, but it will double the number of the slides,
since the old ones will still be there. So you also have to
delete them (it's faster if you use the Slide Sorter view).
Best advice is then not to do this after you have placed
visuals and graphics!
------------------------------------------
C. Become familiar with saving your files using
progressive numbering
I would like here to share with you a simple trick I always
recommend to my friends and colleagues.
Any time you work on any document (we are dealing with
presentations, but you can apply this rule for any other type
of electronic document), get used to save your job at intervals
of one or more hours by using this method:
1) Go to "File" >> "Save As..."
2) Assign a progressive number (01, 02, 03 and so on) in front
of the name of the file (e.g. 02-presentation.ppt, 03-
presentation.ppt and so on).
3) Save it in the same location as the others.
What are the advantages?
A) After a few days working on the same document, you will have
collected dozens of versions. In case something goes wrong
(power problem, virus, accidental deleting of something) you
still have a lot of versions that you can use, and you can
easily find the most up-to-date back-up copy.
B) If you decide that you did not like the changes you made
yesterday, you will easily find the day-before-yesterday's
version, and use it.
C) You can compare two versions and see the changes made.
D) In case of a PowerPoint file, the file size will be also
reduced a bit any time the file will be saved under a different
name. See my previous issue # 2, article #4 -
http://masterview.ikonosnewmedia.com/masterview2.htm
And the disadvantages?
You will end up having maybe 20 versions of the same file, and
this can create a space problem if you have a small hard-disk
and the file you are working on is very big. But, in this case,
you can gradually delete distant old initial versions if
needed, then erase all the other versions at the end, leaving
only the final version once you know you are no longer going to
work on it.
==============================================================
2) *HOW CAN I SHOW MY PRESENTATION TO MY COLLEAGUES WITHOUT
ASKING THEM TO LEAVE THEIR OFFICE?*
==============================================================
* Take advantage of "Online Broadcasting"
There's a useful option in PPT 2000 that lets you schedule an
online broadcast of your presentation, so that all the
colleagues you want to assist to your presentation can view it
online just sitting at their desk.
You need to have a local area network (LAN) and a shared drive
that all the other computers can access. Most of the companies,
though, doesn't matter if small or big size, have it.
To set up and schedule this online broadcast, you need to do
the following:
1) Save your presentation as you would normally do
2) Create a new folder on any network drive that is accessible
by the other computers (in case you are not sure, ask your
network administrator) and name it as you like
3) In PowerPoint, click on "Slide Show..." >> "Online
Broadcast" >> "Set Up and Schedule..."
4) In the dialog box you will get, select the first option:
"Set up and schedule a new broadcast" and click "OK"
5) Click on the second tab, "Broadcast settings" and then click
on "Server Options..."
6) Where it says: "Step 1: Specify a shared location", click
"Browse"
7) Locate the folder you have previously created, ensure the
path to that folder is the correct one, and then click "OK"
(leave the step 2, that is optional, with the default settings)
8) Now you can click the button "Schedule Broadcast" at the
bottom of the page
PowerPoint will advise you that only a maximum of 15 viewers
will be able to assist the show at the same time. Click "OK"
and proceed.
At this time your mail program will be automatically opened
asking you to select the email address of the colleagues you
would like to assist to the presentation.
Select up to 15 people and click "Send".
Each recipient will receive a note with the URL of the location
on the server (do you remember the folder you created at the
beginning? Right there!) and the time of the scheduled
online broadcast.
They only need to click on the hyperlink and they will open up
their browser, that will display an introductory page telling
them how much time thare's left till the show starts.
As soon as the time comes, the show starts.
This way, they can view your presentation just sitting in front
of their computer.
This is a nice solution for busy people!
==============================================================
3) *HOW CAN I PRINT HANDOUTS USEFUL FOR REVIEW BY OTHERS?*
==============================================================
First of all, let me spend a few words about the "Print" icon
that you find in PowerPoint.
Like in other Office products, if you click that icon when you
want to print, you print all the slides in the presentation and
you don't have the option to customize your type of print.
Instead of using that "Print" icon on the left side of the
Standard toolbar, I suggest you get the habit of clicking on
"File" >> "Print" and then selecting in the "Print" dialog box
all the custom options you need: current slide, all the slides,
number of copies and so on.
This way you have a better control of what you are printing,
even if it takes a few seconds more.
Once you get the "Print" dialog box, let's see in detail all
you can do.
First, make sure that you are printing to the right printer.
You may have more than one printer connected, maybe you also
have a color printer, so here is where you select the printer
you will be using. Click on the "printer name" drop-down list
and select the appropriate printer.
Second, you can choose the "Print range": do you want to print
the whole presentation? Or do you need just a few slides? Maybe
you only need the current slide, so here is where you can
change it, saving time and trees in case you really don't need
to print the entire presentation.
Third, at the bottom of the dialog-box, you can finally select
what you can print.
By clicking on the "Print what:" drop-down list, you will be
able to choose:
a) Slides
b) Handouts
c) Notes pages
d) Outline view
a) Slides
If you choose this option, you will print each slide on a
separate A4 (or maybe "letter" for US users) sheet. The slide
will fill completely the paper. This option may be useful in
case you want to show your presentation to someone to have
feedback on the graphic and visual aspect of it.
If you have a 50(or more)-slide presentation you probably don't
want to use this option to deliver printouts that have
this format.
Reasons may be:
a. very costly in terms of toner/ink used
b. uses of a lot of paper
c. time consuming
Remember also that, in case you have been using "pseudo-
animation" effects (see MasterView #1, art. 5 -
http://masterview.ikonosnewmedia.com/masterview1.htm), you may
end up having an incredible number of slides used to create the
"cartoon" effect. It's pointless to print them all.
b) Handouts
When you select handouts, you will have more sub-options that
will let you decide how many slides you want to print in one
page. You can choose 2 slides per page, 3 slides per page (very
versatile option since PowerPoint will place, besides each
slide miniature, some blank lines where you or your colleagues
can add notes or comments), 4 slides per page, 6 and even 9
slides. The more you choose, the smaller they will be, thus
reducing readability. Regardless of which one of these options
you will choose, this is the best print solution when you want
to deliver a printed handout to your colleagues for
their feedback.
c) Notes pages
This option lets you print one slide per page, reduced to half
of its size, with the second half of the sheet reserved for the
speakers note that you have typed in your presentation.
Printing this way can be useful for you, so your colleagues can
have a visual reference and see your notes. Remember anyway
that a 50-slide presentation, printed this way, will give you
50 sheets, and you will not be able to fit more that one slide
per page.
d) Outline view
Printing the outline is a great idea when you want to share it
with your colleagues and you are not interested in the graphic
aspect. It's easier to focus on the content and besides you do
not waste ink. You can also deliver an outline to your
colleagues, in case you think that they should not focus on the
"look" of your presentation but just on its content.
Here's some tricks for you (I know you will like them!)
***You can use the "Slide Sorter" view and hide the slides
that you don't want to print (see MasterView #4, art. 3).
Then, when you click on "File" >> "Print...", you will see a
check box at the bottom of the window that says: "Print hidden
slides". Just remove the checkmark and your hidden slides will
not be printed. This is valid for all the 4 different print
options.
*In the "Print" dialog box put a check mark where it says:
"Pure Black and White" if you want to eliminate gray shades
from your printed copy. It may be useful when printing text or
high-contrasting color presentations with just a few colors.
**On the other hand, you may experience problems of this
nature: you have white text on black or dark background, but
when you print you cannot see the text that is not white
anymore. In case your printer is printing your white text in
black, remove the check mark from the option: "Grayscale".
**Sometimes when printing high-resolution graphics or charts
with curved lines the printout can be much worse that the
original. This is because your printer has a default setting to
print at the screen resolution.
What you have to do, in this case, is:
1) Click on "Tools" >> "Options"
2) Select the "Print" tab
3) Put a check mark where it says: "Print inserted objects at
printer resolution".
And since you have this dialog box open, I suggest you also
remove the tick mark from the very first box, "Background
printing". Officially this feature is supposed to speed up your
work by freeing your machine sooner while the print job is
being sent to the printer in the background, but it does not.
Depending on the type, model and quantity of RAM memory you
have in your personal computer, when you have the background
printing turned on, the overall performance (editing and
printing) may greatly suffer since this feature shares computer
cycles with the printing process. Besides this, in my
experience, when this option is turned on, PowerPoint may
misprint your notes pages.
==============================================================
4) *IF I SEND A POWERPOINT PRESENTATION TO MY COLLEAGUES, IS IT
POSSIBLE TO PREVENT THEM FROM DISCOVERING ALL MY LITTLE SECRETS
AND MODIFYING OR COPYING MY PRESENTATION?*
==============================================================
Are you concerned about security? Would you like to password-
protect your PowerPoint presentations as you can do with a Word
file?
While the PowerPoint we use doesn't have this feature, a
security feature has been finally introduced in the new version
of PowerPoint 2002/XP for Windows. If you are using PowerPoint
4/97/2000 versions, I have prepared some practical ways to get
around this limitation.
A. Save your presentation as a .pps file (PowerPoint Show)
The first suggestion I am going to share with you is the
possibility of saving a presentation in a way that will not
allow other people to modify it, unless they know the
trick themselves.
1) Open the presentation you want to send to someone
2) Go to "File" >> "Save As..."
3) In the "Save as type" drop-down list, choose "PowerPoint
Show (.*pps)"
4) Choose a directory where to save your new file
5) Click "Save" and you are done
What you will obtain, doing this, is a new presentation file,
called PowerPoint Show file.
If you locate this file using Windows Explorer you may notice
that this file has a different icon from any typical .ppt file.
As soon as you double-click on this file, PowerPoint will start
directly in full screen mode, without giving you any option to
edit the presentation or to modify it.
This is a useful option in case you want someone to see and
review your presentation, but you don't want to reveal all the
tricks you used to build it (transitions, animations, pseudo-
animations, screenshots...).
It doesn't really protect your file, since it is still possible
to modify this file. How?
Well, it's an empirical way, but it works fine.
Once you have one of these files, with a .pps extension, just
do the following:
1) right-click on its icon
2) choose "Rename"
3) change the last three letters (the extension) from pps
to ppt
4) press "Enter"
5) click "YES" to the message: "If you change a filename
extension, the file may become unusable. Are you sure you want
to change it?"
Now your old .pps file has become a normal .ppt file, that you
can open in normal Slide View, you can edit and then,
eventually, save again in .pps format.
But don't tell it to your colleagues!
------------------------------------------------------------
B. Set the file properties as "Read-only"
A temporary solution, if you don't want your colleagues to play
around with your presentation with the risk to inadvertently
modify it, is to do as follows:
1) Find your presentation file using Windows Explorer
2) Right-click on it
3) Choose "Properties"
4) In the "General" tab, put a check mark in the box where it
says "Read-only"
5) Click "Apply" and then "OK"
What will happen to your file?
Nothing special, but it will be protected from accidental
modifications. If someone tries to modify it, and then saves it
back again, he/she will be prompted to save it under a
different name, thus not modifying your original version.
Obviously, if the person is smart enough, s/he can still open
the "Properties" window and reverse your action, that is,
remove the check mark from the "Read-only" box.
---------------------------------------------------------------
C. Save the slides as .gif or .jpg and create a new
presentation
In case you don't want colleagues or friends to be able to use
your logos and pictures, and basically not understand what
techniques you used to create your presentation, the best
solution is this:
1) create your normal presentation in PowerPoint or open an
existing one
2) go to "File" >> "Save As..."
3) under "File of type" choose either "GIF Graphic Interchange
Format (.gif)" or "JPEG File Interchange Format (.jpg)".
*You will choose the first one in case you have flat color
graphics like simple illustrations and logotypes, the second
one if you have photographs.
4) locate a destination folder
5) click "Save"
You will now get a dialog box asking you to choose whether you
want to export only the current slide or the whole
presentation. You need the whole presentation, so you will
select "Yes"
Now you will find a new folder in the location you have
selected before, and this new folder will contain all your
slides saved as separate files. If you had a 20-slide
presentation, you will obtain 20 separate files.
What do you do with all these new files?
Simple, you open a new presentation and insert each file to a
new slide ("Insert" >> "Picture" >> "From File...")
So you will end having a new presentation where every slide has
inserted one of the new graphic files.
The purpose is that, this way, these new slides won't be
editable, but they will look exactly as the ones in your old
presentation.
--------------------------------------------------------------
D. save the presentation as HTML
My last suggestion is to review an old issue of MasterView
(issue #1, art. 1 -
http://masterview.ikonosnewmedia.com/masterview1.htm) and save
your presentation as HTML. You can send this version instead of
the normal PowerPoint one, and it will be preserved
from editing.
==============================================================
5) *CAN I EMAIL JUST A SLIDE FOR REVIEW AND NOT THE
WHOLE PRESENTATION?*
==============================================================
A quick way of asking a colleague his/her opinion about the
presentation we are making, is to send this person just a slide
and ask for his/her review.
You can use your Microsoft Outlook to send just the current
slide you are visualizing in your screen. This way you send an
email that is smaller in size than the whole presentation, and
you get to the point just showing the slide you want to show.
Here's what to do:
1) Open your presentation
2) In Slide View mode, display the slide you want to send
3) Go to "File" >> "Send To..."
4) Select "Mail Recipient"
You will be prompted to select whether to send the entire slide
as an attachment or to send only the current slide as the
message body.
5) Choose to "Send the current slide as the message body"
6) As soon as you see the typical Outlook interface (integrated
in PowerPoint interface), type the address of the recipient in
the "To" field and send the email.
Done.
** Since I am not using other mail programs such as Netscape,
Eudora or Lotus Notes, I would appreciate if you can email me
suggestions also for those programs. This feature may be
present also on those applications, and it may be even more
powerful. In case you don't have Outlook, anyway, what you can
do to send just a single slide is to save it as an image (.gif
or .jpeg, see art. #4.C on this issue) and send that image as
an attachment or pasted in the body of the message.
==============================================================
6) *HOW CAN I SEND MY PRESENTATION TO OTHER COLLEAGUES IF THE
FILE IS TOO BIG TO SEND THROUGH STANDARD E-MAIL?*
==============================================================
In case you need to send the entire presentation as an
attachment to your e-mail message, you may run into troubles if
the presentation file is too big.
In general, organizations and companies have custom limits on
the size of email that can be sent or received. Also, most
users have a precisely set "quote" of space in their email
inbox. If they go over it, following email will be bounced back
until the assigned file space is freed up.
If you look back at our past issues (issue #2 -
http://masterview.ikonosnewmedia.com/masterview2.htm), you will
find plenty of tricks to compress any file, split it, or to
anyhow reduce its size.
I would like to remind you here the versatility of an online
free service like Yahoogroups, that allows you to upload files
in a private Web area (each group has 20 Mb of space available)
and to be able to access them from anywhere in the world by
anyone who you have elected to be a member of that private
Web "group".
You can have a look also at the review of Yahoogroups we posted
in MasterView issue #2
(http://masterview.ikonosnewmedia.com/masterview2.htm).
The good advantage of using Yahoogroups for online
collaboration and file sharing, in general, is that you are not
overloading your email box with heavy messages, but you can
upload a file in the yahoo "Files" area and have your
colleagues download it only if and when they need it.
Nevertheless, the limit of this "File" area is 5 Mb per file,
for a maximum of 20 Mb. See art. 3 in MasterView #2 at
http://masterview.ikonosnewmedia.com/masterview2.htm in case
you are dealing with bigger presentation files.
A new service that you can use, for free, is called
"SmartGroups". It is similar in its features to Yahoogroups,
and its file size limit is 4 Mb for a maximum of 20 Mb of
total space.
The URL of this free service is http://www.smartgroups.com; you
only need to register, and it's done. You can start using its
services right away.
In case 4/5 Mb are still too small for you, I can suggest you
another good service, though is not for free. Its name is
WhaleMail, and its URL is http://www.whalemail.com
With yearly fees that vary from $75 to $750, you can purchase
from 100 Mb to 1 Gb of space you can use to upload files and
send email.
It works like Yahoogroups since you can upload files in a
dedicated space in their service, send a notification to the
recipients and then have the recipients download the file
without file size restrictions. There are also customized
corporate accounts that you may want to check.
==============================================================
Next Issue Theme:
*INFORMATION DESIGN FOR PRESENTATIONS* - Part I
1) What is Information Design
2) How to create effective tables
3) Chart types - How to select appropriate chart types
4) How to animate a chart
5) Is it better to use 2D or 3D statistical graphs?
6) How to keep data in statistics always updated
*INFORMATION DESIGN FOR PRESENTATIONS* - Part II
(December Issue)
1) Information Design data-ink ratio
2) How to integrate legends into your statistical graphs
3) How to move and position 3D graphs
4) How to save a custom chart template
5) Adding images to charts
6) Smallest Effective Difference
_______________________________________________________________
In the last 5 issues we have looked at:
Issue 1 - Jun 2001
"HOW TO RUN A POWERPOINT PRESENTATION ON ANY COMPUTER"
1) Saving a presentation in HTML format
2) Utilizing Microsoft PowerPoint "Pack and Go Wizard"
3) Exporting to Adobe Acrobat PDF file format
4) Integrating transitions in Acrobat-based presentations
5) How to create simple animation effects that work
everywhere (on the web, in a pdf file)
http://masterview.ikonosnewmedia.com/masterview1.htm
Issue 2 - Jul 2001
"MANAGING PRESENTATION SIZE"
1) Microsoft BackUp
2) Compressing files using WinZip
3) Easy and automated file-splitting with Chainsaw
4) Native "Save As..." feature in PowerPoint and
options in file's properties
5) YahooGroups - online storage and collaboration
http://masterview.ikonosnewmedia.com/masterview2.htm
Issue 3 - Aug 2001
"IMPROVING THE LOOK OF YOUR PRESENTATION"
1) Step-by-step guide to modify standard templates
and more
2) Tips and suggestions on how to customize Clip Art
in unique ways
3) What you need to know to be able to use images as
backgrounds. How to apply a background image captured
from a Web site
4) A review of the best Web sites where you can
download free additional templates
5) 12 fundamental design commandments to create
professionally-looking presentations
http://masterview.ikonosnewmedia.com/masterview3.htm
Issue 4 - Sep 2001
"RUNNING YOUR PRESENTATION LIKE A PRO"
1) Learn how to run your presentation unattended by
recording all of your slide show settings and timing
2) Find out the secret advanced keyboard commands that
allow you to do near-magical tasks while running
your show
3) Discover the PowerPoint "hidden slide" functionality
which can help you take out your magic slide, just
when you need it
4) Master how you can link any Web page, Word document
or other application file to any slide in your
presentation
5) Learn how to link presentations that have different
layouts (vertical and horizontal), by doing what the
professionals do
6) Discover the experts' approach to open and close
presentations in a memorable way. Learn from films
and theatre how this has been culturally developed
and why therefore some visual solutions are better
than others
http://masterview.ikonosnewmedia.com/masterview4.htm
______________________________________________________________
To read MasterView past issues, go to
http://masterview.ikonosnewmedia.com
______________________________________________________________
--------------------------------------------------------------
Send your presentation questions in:
ask-masterview#yahoogroups.com
--------------------------------------------------------------
MasterView is a free monthly newsletter focusing on designing
and managing effective PowerPoint presentations for
international audiences. Directed to communicators, managers,
trainers, presenters and lecturers, it provides selected
solutions, how-to techniques and resources on effective
presentation-making.
MasterView is an open discussion forum for many of you having
specific questions about making presentations. These can be
addressed to: ask-masterview#yahoogroups.com.
I and everybody at IKONOS New Media will be happy to provide
you with best advice, tools and resources.
Who am I?
I am the Executive Editor of this electronic publication, my
name is Simone Luchini and I am a presentation specialist and
trainer for IKONOS New Media (http://www.ikonosnewmedia.com)
We specialize in empowering international organizations, grow
and prosper online through the effective use of new media and
ICT (Information & Communication Technologies).
Founded in 1988, IKONOS New Media is an electronic publishing
and distance learning company serving education, research and
development organizations.
If you would like to know something more about me, come and
check out my page at:
http://www.ikonosnewmedia.com/people/simone.htm
Sincerely,
Simone Luchini - Executive Editor
Presentation Specialist, Trainer
IKONOS New Media
Rome | Washington
(Simone.Luchini#ikonosnewmedia.com)
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
Feedback
Direct feedback: simone.luchini#ikonosnewmedia.com
IKONOS New Media
Via P. Giannone 10 - 00195 Rome, Italy
..............................................................
MasterView Editorial Staff
Luigi Canali De Rossi - Editor-in-Chief
luigi.canali#ikonosnewmedia.com
Simone Luchini - Executive Editor
simone.luchini#ikonosnewmedia.com
Antonella Pastore - Online Editor
antonella.pastore#ikonosnewmedia.com
Mihai Alexandru Bocsaru - MasterView Webmaster
mihai.bocsaru#ikonosnewmedia.com
..............................................................
Subscription Information
To subscribe to request your free copy, simply go to
the following URL:
http://masterview.ikonosnewmedia.com, type your email
in the box and click the "Subscribe" button
..............................................................
(c) 2001, Simone Luchini IKONOS New Media
http://www.ikonosnewmedia.com
______________________________________________________________
Extend your reach with cutting-edge new media technologies:
MasterMind Explorer - for communicators
http://www.masternewmedia.org
Home
| Site map | Contact
About | Privacy
